Division in Hollyhood

Event Details

To: All Participants in the New York International IndependentFilm & Video Festival in LA

From: Nicole Holland, Program Director

Date: June 17th, 2008

Screening Schedule/Shipping Film/Festival Hotel/Opening Night

PLEASE READ THIS E-MAIL THOROUGHLY - IT CONTAINS IMPORTANT INFORMATION.

SCREENING SCHEDULE

The schedule for the Los Angeles festival from July 17th-24th is finished and posted on www.nyfilmvideo.com under the 'schedule' link.

The film schedule is finished, so please do not call or e-mail asking for your film's screening time to be changed. The ticket links are in the process of being uploaded to the website.

SCREENING VENUE & SEATING CAPACITY

All films will be shown at Laemmle Sunset 5 Theatre located at 8000 Sunset Blvd. in West Hollywood, CA. Screen 3 seats 140. Screen 2 seats 130.

SHIPPING YOUR FILM
All screening copies for the LA festival must be received in Las Vegas by Friday, June 20th (this was indicated on the schedule form). There will be NO last minute drop-offs at the theatre. All tapes & film reels MUST be received in advance. If you have not already shipped your screening copy master, please see the guidelines at the end of this email. ACCEPTABLE SCREENING FORMATS: (All video formats MUST BE NTSC)
1. BetaSP NTSC (NOT Beta PAL)
2. DV CAM NTSC
3. MiniDV NTSC (Master tapes ONLY)

Ship to:
NYIIFVF
Attn: Nicole Holland
505 E. Windmill Lane
Suite 1B-102
Las Vegas, NV 89123

OFFICIAL FESTIVAL HOTEL
We are pleased to announce that the Official Hotel for The New York International Independent Film and Video festival, July 17th-24th is the Roosevelt Hotel. We encourage all filmmakers,friends and attendees to stay there, and you and your guests will receive a special discounted rate. The festival hub is The Roosevelt. The Roosevelt offers excellent lounges, restaurants and comfy hotel rooms and it is conveniently located in LA. Since 1927 the Roosevelt has been the playground of luminaries including Clark Gable, Carole Lombard and Marilyn Monroe and the birthplace of the Academy Awards. Sweeping renovations by acclaimed designer Dodd Mitchell in 2005 heralded its rebirth -- a place where old Hollywood and young Hollywood entwine.
This location will be THE HOTEL to stay during the week of July 17th-24th. Hurry...ROOMS ARE GOING FAST!!! To receive the New York International Independent Film and Video Festival's SPECIAL RATE, please click on the following link now:
http://www.nyfilmvideo.com/hotels/la-hotels.html

OPENING NIGHT
Opening Night, Thursday, July 17th from 6pm-10pm. The New York International Independent Film and Video Festival (NYIIFVF) is proud to announce its OPENING NIGHT EVENT that will be held at one of the finest locations in Hollywood. THE CABANA CLUB is located at 1439 Ivar Avenue. THE OPENING NIGHT EVENT will be held from 6pm to 10pm followed by an after-party that will end at 2am. This is 21 and over event only. Strict dress code will be enforced. No t-shirts, jerseys, sweats or sneakers will be allowed.

HOW TO PURCHASE TICKETS--tickets will be available for purchase starting next week on nyfilmvideo.com

You can purchase Tickets by clicking the tickets icon (TKTS) next to your film's title/block on the film schedule at www.nyfilmvideo.com This will take you to the appropriate Ticketweb page.

Tickets are $12.

TICKET BLOCKS

You can purchase a block of 25 + tickets through Ticketweb at www.ticketweb.com, or by calling 1-866-468-7619. Many filmmakers choose to buy blocks to give out tickets to friends and relatives who want to attend their screening. If you have questions about purchasing a block of tickets, please contact Nicole Holland at nicolefilms1@aol.com

You can either order a block of tickets through Ticketweb.com or order them through the NYIIFVF.

A. If you order through Ticketweb.com: You can purchase up to 25 tickets through Ticketweb at www.ticketweb.com, or by calling 1-866-468-7619 or you can Click on the 'TKTS' icon next to your film's title or go to Ticketweb's site at: www.ticketweb.com and type in the film title under 'search events by keyword' in the purple box reading: 'To buy tickets, start here.' If you order 25 tickets through Ticketweb, it's $300, and Ticketweb charges a $3 per ticket surcharge, equaling about $375 total.

B. If you order through the NYIIFVF:
You can order tickets through the NYIIFVF for a flat rate of $12 per ticket.
If you buy tickets through the festival we can waive the $3 per ticket surcharge that Ticketweb charges, i.e., 25 tickets through us is $300, through Ticketweb is about $375 with surcharges.
If you wish to purchase block tickets, please make a check payable to the NYIIFVF and mail to:
NYIIFVF
Atten: Nicole Holland
505 E. Windmill Lane
Suite 1B-102
Las Vegas, NV 89123

Include the title of your film and the number of tickets.

Or you can pay with a credit card through Paypal.com.
Go to www.paypal.com
Our account is under payment@itndistribution.com

Or you can send a check by fax to 702-361-6309

We can print your tickets and have them FedExed to you or you can pick them up at the theatre's box office
If you prefer FedExed tickets, it only takes 2-3 days to print the tickets and get them to you, so you can easily receive them before your screening.

I advise you to purchase all tickets (single or block) in advance because film screenings sell out in advance.

INSTRUCTIONS FOR CREATING SCREENING COPIES:

1.) Make sure if you are submitting on MiniDV to output to a master tape, available from panasonic, or excellence tape or above from sony (in other words, DO NOT output to a consumer mini dv tape. The master tapes can be purchased in any pro video shop or online)

2.)Make sure your project sound is set to 48kHz Mono or Stereo.

3.) MAKE SURE YOUR SOUND IS MIXED! The projectionist WILL NOT MIX YOUR SOUND.

4.) IMPORTANT!!! We are screening in 4:3 so if you shot your film in "squeeze mode", widescreen or 1:1.85 on some cameras and you want to retain the widescreen look, you must render the letterbox in your editing program (the black bars on top and bottom) BEFORE YOU OUTPUT. Otherwise, when projected it will look squeezed.

5.) VERY IMPORTANT!!! MAKE SURE TO WATCH AND LISTEN TO THE ENTIRE TAPE AFTER YOU HAVE OUTPUT IT. WE WILL NOT BE RESPONSIBLE FOR ANY MISHAPS DUE TO FAULTY SOURCE MATERIAL.

ACCEPTABLE SCREENING FORMATS:
(All video formats MUST BE NTSC)
The festival will screen:

1. BetaSP NTSC (NOT Beta PAL)
2. DV CAM NTSC
3. MiniDV NTSC (Master tapes ONLY)

SPECIAL NOTE:
We require that all films be submitted with a backup copy. All copies may be picked up after the last screening of your film.

The NYIIFVF does not screen DVD because of the multiple problems with low quality or wrongly formatted DVDs that skipped and stopped during the festival screening, interrupting the screening block.

The NYIIFVF does not screen DigiBeta.

For films over 90 minutes, you can have the film split on 2 BetaSP tapes. Pick a point in the film where you can deal with having a 5 to 10 second delay. The projectionist will eject Tape 1 and then insert Tape 2 to complete the reel change. However, in this case we recommend using DV Cam which is available in longer tape formats.

Thank You,
NYIIFVF Team

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